Add your Calendar Booking Link to your Black Pearl Mail Signature

Add your Calendar Booking Link to your Black Pearl Mail Signature

1. Create or edit the template you wish to include your calendar booking on.
We recommend creating a duplicate of this template as you will need a separate template for each staff member who has their own calendar links
Create or edit the template you wish to include your calendar booking on. NOTE - We recommend creating a duplicate of this template as you will need a separate template for each staff member who has their own calendar links

2. Open the template and either click duplicate or edit to change the main template
Open the template and either click duplicate or edit to change the main template

3. Click on Branding & Ads


4. Click on Insert image above signature
Click on Insert image above signature

5. Turn On the toggle to enable image adding
Turn On the toggle to enable image adding

6. Upload an image of the button you would like to hyperlink to the calendar link to. In this case, I created a button called 'Book a Meeting'

You can create buttons to load into your templates via canva, photoshop or any free online creators such as https://www.clickminded.com/button-generator/
Upload an image of the button you would like to hyperlink to the calendar link to. In this case, I created a button called 'Book a Meeting'


7. Click on Save image
Click on Save image

8. Once the image of the button has been uploaded, add the calendar link to the hyperlink section in the left-hand menu

This is why you will need a template for each staff member, as each template will need its own calendar link specific to the person unless you are using a shared calendar link.
Once the image of the button has been uploaded, add the calendar link to the hyperlink section in the left-hand menu

9. Click on Save
Click on Save

10. Once the templates have been created for each staff member with an individual calendar link, go to Groups
Once the templates have been created for each staff member with an individual calendar link, go to Groups

11. Click on Add New Group
You will need to create a new group for each of the templates you have created. Here you will add the relevant staff member the calendar link relates to as associated with this group
Click on Add New Group

12. Name the group in a way that makes obvious who it relates to e.g. use the staff member's name
Name the group in a way that makes obvious who it relates to e.g. use the staff member's name

13. Set the template you created for them that uses their calendar link as the button as the default
Set the template you created for them that uses their calendar link as the button as the default

14. You can set the same template for the REPLY/FORWARD TEMPLATE if you want their booking link to be included in all emails


15. Click on Save
Click on Save

16. Click on Add Users
Click on Add Users

17. Check on the user you wish to associate with the group - this should be the user whose calendar link you added to the associated template
Check on the user you wish to associate with the group - this should be the user whose calendar link you added to the associated template

18. Click on Next
Click on Next

19. Click on Save to confirm the user

If you want the user to have this template used for all emails, you will need to ensure they have been removed from any other groups that are not set to use tags, except the default group as this is locked.

Click on Save to confirm the user


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